Digital transformation is happening to all of us. In fact, it’s happening right now. Digital transformation sounds like something out of a sci-fi novel. Perhaps that’s why many businesses continue to sweep it under the carpet.
Digital transformation isn’t as hard to achieve as you might think. Turning water to wine is one thing. Turning paper-driven processes into digital ones is another.
That’s why document management is embracing digital transformation. The digital age, after all, means businesses are creating more files than ever. Imagine if you printed every file currently held on your computer network. Add in those physical documents stored in your cabinets and it would tower into the sky like Jack’s beanstalk.
Now, imagine you have to find one specific document. Impossible!
So how should you get started with digital transformation? A good way to get your work flowing is to isolate specific departments in your business. Let’s take a look:
The accounts department
Tick tock goes the account department clock. How much time does your team spend printing invoices then sending them out via the post? Digital transformation is a time, paper and cost saver.
It moves your business away from time-consuming, manual processes. Automatically generate an invoice then fire out via email.
The HR department
The traditional HR department is stacked with file cabinets. Inside resides a multitude of important and sensitive documentation. From appraisals, contracts, recruitment, CVs to CRB checks, the drawers within positively overflow.
Business continuity and surrounding legalities mean you need access to them. With the right HR software, you can digitise all these files into one secure space. This means you can access key documentation when you want, where you want.
The sales department
Posting sales communications eats away time and money. Sales communications can be sent and tracked electronically. Take purchase order forms, for instance. Rather than physically going out to get a signature, they can be electronically signed.
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