Document management brings control to your printing, scanning and file infrastructure. Doing so generates business efficiency and productivity.
Your business is unique. So the approach we take to managing your print and document workflows will be personalised to you.
Document management benefits businesses of all sizes. Here’s a few key areas we are currently helping clients with right now:
Valuable information flows across all rungs of your organisation. Keeping it safe is therefore essential. Yet, with technology moving at such a quick pace, breaches in confidentiality are becoming more commonplace.
This causes catastrophic consequences for businesses small and large. That’s why information security is now a key objective for all organisations.
Document management software solutions let you safeguard confidential business information. RDT brings security through rigorous policies and role-based access control.
At the printer, control systems ensure confidential content is not left in the tray for all to see. And, should disaster strike such as fire or flooding, cloud-based document management systems keep valuable data securely backed-up.
Staff work from the office. They work from home. They work on the go. This means specific data needs to be securely available anywhere, anytime. Document management systems make this possible.
Ensure business uptime. Respond to business needs in real-time. Assigned users can access files and documents when they want. It doesn’t matter what device they are using.
RDT helps organisations streamline the storage and access of files and data. This makes it easy to locate, retrieve and share for future use. Marking up data with tags, categories, subcategories, metadata and search systems means staff will have their hands on it in a matter of seconds.
Document management ensures you can get the most out of your employees. Their time, after all, can be better spent than hunting down hard to find information.
Print is part of your document workflow. It cuts across key processes and people. Managed print services with RDT enables business to:
There are a number of managed print providers on the market. Likewise, there are a number of document management providers.
Traditionally, businesses like yours have had to engage different providers to manage both their print and document systems.
At RDT, we believe the two go hand in hand. That’s why we’ll manage both your print and document systems.
In managing your print, we’ll assess your entire document workflow. So, in addition to managing your devices, we’ll also look at how your infrastructure can enhance and support your entire document workflow.
In cutting the flow of paper, it’s likely that many of your tasks can be digitised. Let’s streamline your print environment. Let’s cut costs, reduce waste and make you more productive. And, in doing so, let’s bring improvements to your digital workflow, integrating both your on and offline system through the right software.
Yes, you can. Traditional technology makes managing your print and document infrastructure across one or multiple sites tricky. Organisations therefore often invest in multiple local print servers. They do this to avoid heavy network traffic.
The end result is a distribution fleet which is difficult to manage and support. Press print and your entire file is sent to a print server. It then moves the destination printer. This creates extra administration. And, should a server become unavailable, printing hits the buffers.
Print server management with RDT delivers the resource and cost rationalisation you’ve been looking for. How? Because you’ll only have one server. With a range of solutions from Ciratto, Equitrac, eCopy and Xangati, our in-house team will adapt them to consolidate your server and printer environment across one or more geographical locations. This brings predictability and control to your fleet.
Yes. Your business can scan documents directly to secure folders. The hardware solutions we have enable the digitisation of paper-intensive tasks.
Simply scan from your multifunction device into a secure folder. This information will then be available in the cloud.
Let’s assess your environment. Let’s identify which processes can be digitised. Then selected members of your team can access, view, edit and share with colleagues anywhere, anytime.
Yes. Remote workers can send documents directly to specified folders. They can do so from anywhere in the world.
RDT brings agility to business. This means your staff can work on the go. It means key information can be shared anywhere, anytime. And you can do this securely.