Managed print services: education sector case study

The stranglehold of government cutbacks is increasing budgetary pressures on schools and education authorities. Against this challenging backdrop, organisations such as Barking Abbey School work tirelessly to maintain the highest educational standards.

Barking Abbey was feeling the impact of an unmanaged multifunction printer fleet. Like so many education establishments, over the years Barking Abbey had built up a fleet of printing devices from multiple manufacturers. Hundreds of different brands of printers were creating an IT nightmare. This was compounded by multiple suppliers and an absence of printing controls governing staff and students.

With over 120 unmanaged printing devices, 8 suppliers and a print reprographics room:

  • Staff and students were printing without any official control measures in place
  • Problematic printers slowed productivity
  • Engineers were called in on a regular basis

As a result, Barking Abbey’s administration team were left climbing mountains of unwanted paperwork on a daily basis. The school engaged education managed print service specialists, RDT, to proactively optimise its print systems, costs and waste.

And, with plans to expand its student intake by 25%, Barking Abbey needed to take control now. The solution would involve a future-proof system designed to support its growth.

Managed print education facts:

A managed print strategy means Barking Abbey now benefits from:

  • 300% reduction in printer fleet size
  • A dedicated print room for reprographics
  • Automatic toner replenishment which removes stockpiling
  • Scan-to-email direct into the SIMS database
  • Significantly increased productivity levels
  • Departmentalised billing
  • A future-proofed managed print plan to
  • Barking Abbey School benefits from: support the rapid expansion of the school

Managed print education case study


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